This step is perhaps the most consequential decision in the entire implementation process. A methodical approach with clear criteria might help identify solution that best fits the organization’s needs. Assess –

• Core Functionality Assessment

• Interoperability Capabilities

• Technical Evaluation

• Vendor Assessment

• Cost Considerations

• Usability and User Experience

• References and Site Visits

Success of any project depends heavily on gaining enthusiastic support from all levels of organization. Without the stakeholder buy-in, even most technological advanced projects may fail to deliver its value. Ensure –

• Executive Leadership Engagement

• Clinical Champion Identification

• Transparent Communication Strategy

• Demonstrating Patient Benefits

• Data migration requires meticulous planning to ensure integrity, completeness & accessibility. It will prevent any data loss and risk of patient care errors. Baseline –

• Assessing the Current Record State – both active & archived

• Determining Migration Scope and Approach

• Technical Considerations for Data Capture

• Quality Control and Validation Processes

A robust infrastructure is essential for reliable performance, maintaining security and promising sufficient capacity for current and future needs. Invest in –

• Server and Storage Architecture

• Network Infrastructure

• End-User Computing Devices

• Disaster Recovery and Business Continuity

Choosing the right implementation strategy is crucial for Electronic Patient Record projects. Organizations must carefully weigh the benefits and risks of different approaches to find the best fit for their specific circumstances.

• Understanding Implementation Approaches – Big Bang or Phased

• Selecting the Optimal Strategy based on factors specific to the organisation – size, complexity, availability of resources, risk tolerance, etc.

•  Developing a detailed implementation plan – with clear milestones

• Pilot Implementation Considerations – establish specific evaluation criteria.